What is Tasklist.uk?
Tasklist.uk is a modern task management and wellbeing platform. It combines the Eat the Frog productivity method with AI planning, daily wellbeing tracking and detailed analytics — all synced to your account via Google Sign-In.
Sign in and start planning
Tasklist.uk uses Google Sign-In — no password to remember. Once authenticated, your tasks, projects, wellbeing data and settings are restored automatically.
How tasks work
Tasks are the core unit in Tasklist.uk. Each task holds the details, context, AI plans and feedback you need to get things done.
| Field | Purpose | Example |
|---|---|---|
| Title | The name of the task | Design new landing page |
| Description | Extra context or notes | Revamp homepage with updated branding |
| Priority | High, Medium or Low | High |
| Status | Where the task sits in the workflow | To Do, In Progress, Done |
| Due date | Deadline — overdue tasks are flagged | 2026-06-20 |
| Subtasks | Break work into smaller steps | Wireframe, copy, publish |
| Happiness rating | How satisfied you were after completing it | 4 stars |
Your daily priority system
The Frog Task is your single most important task of the day. Mark it as your frog and it gets pinned at the top of the board with green styling, a frog icon and priority labelling — so it's impossible to ignore.
Turn any task into an action plan
Click Break it down on any task card and the AI returns a structured plan in seconds — a plain-English summary, numbered steps you can tick off, and a warning about the most likely thing to go wrong.
Organise tasks by outcome
Projects group related tasks together, making Tasklist.uk suitable for any workstream — website launches, campaigns, product builds, fitness goals or personal admin.
Separate work from personal
Workspaces give you completely isolated environments within one account. Tasks, projects and bookmarks are scoped per workspace — switching is instant from the workspace pill on the Board tab.
Plan and assign work as a team
Every team gets its own shared Collaboration Board — a Kanban board separate from your personal workspace where any member can create tasks and assign them to teammates. Open it from the Collaborate tab.
Save and organise links
Paste any URL into the bookmarks tab and Tasklist.uk automatically fetches the page title, description and preview image. Bookmarks are scoped to your active workspace.
See your tasks in time
The calendar view maps tasks with due dates onto a monthly grid. Spot upcoming deadlines, see busy periods and plan your workload across the month at a glance.
Daily check-ins and personal trends
Tasklist.uk tracks wellbeing alongside work. Daily check-ins take under a minute and reveal how productivity connects with your mood, energy, stress and sleep over time.
Understand your performance
The analytics view turns your task and wellbeing data into useful indicators — completion rates, productivity by day of week, on-time rates and satisfaction trends.
How your data is stored
Tasklist.uk uses persistent storage for each section of the app. When signed in, all data is securely associated with your Google account and synced across devices.
| Storage key | Used for |
|---|---|
| vtm_tasks_v1 | Task list, statuses, subtasks, AI breakdowns and completion data |
| vtm_wellbeing_v1 | Daily wellbeing check-ins, ratings and notes |
| vtm_user_v1 | User session and profile information |
| vtm_projects_v1 | Project records and colour labels |
| vtm_workhours_v1 | Work-hour preferences and scheduling data |
| vtm_theme_v1 | Light or dark theme preference |
| vtm_workspace_id | Last active workspace |
| vtm_board_view | Kanban or list view preference |
Frequently asked questions
What makes Tasklist.uk different from a normal to-do list?
Tasklist.uk combines task management with AI planning, wellbeing tracking and analytics. It helps you understand both what you need to do and how you perform over time — not just a list of things to tick off.
How does the AI breakdown feature work?
The app sends your task title, description, priority, due date and subtasks to the Groq AI. It returns a plain-English summary, 4–8 numbered steps you can check off and one warning about the most likely blocker.
What is a frog task?
Your frog task is the single most important thing you need to do today. It's visually highlighted at the top of your board and should be tackled before anything else — based on Brian Tracy's Eat the Frog productivity method.
What wellbeing data is tracked?
You can track mood, happiness, energy, stress and sleep using a 1–5 rating system in the daily check-in. Optional notes can be added. Trends are charted over 14 days.
What are workspaces?
Workspaces let you separate different areas of your life — Personal and Work are created by default. Tasks, projects and bookmarks are fully isolated per workspace. Switch between them instantly from the workspace pill on the Board tab.
How do I assign a task to a teammate?
Join or create a team, then open the Collaborate tab to access your team's Collaboration Board. Create a task there and pick a teammate from the Assign To dropdown — they'll get a notification and the task appears on the shared board for everyone to see.
Can I share my board with others?
Yes — generate a read-only link from Settings. Choose to share a specific workspace or all workspaces at once. Viewers see a clean board without being able to edit anything. Revoke the link at any time.
Is Tasklist.uk free?
Yes. Tasklist.uk is completely free to use with no subscription required. Sign in with Google and get started immediately.
Is it mobile friendly?
Yes. The interface is fully responsive with a bottom navigation bar on mobile, safe-area spacing for iOS, and a long-press menu to move tasks between columns without drag and drop. The bottom nav covers Board, Calendar, Collaborate (when you're on a team) and Teams, with a More menu for Wellbeing, Stats, Saved and Settings.